The Fun stuff

· Record transactions promptly — don’t let receipts pile up. Update your books daily or weekly.

· Reconcile weekly — match your bank and credit card statements to your records to catch errors early.

· Use consistent categories — define clear, standardized expense and income categories for accurate reports.

· Leverage bookkeeping software such as QuickBooks, Xero, or Wave for automation and integrations.

· Connect your bank accounts — automatically import transactions but review them carefully.

· Automate recurring entries — schedule repeating invoices or payments to save time.

· Go paperless — store receipts and invoices digitally with tools like Hubdoc, Dext, or Google Drive or even in QuickBooks Online.

· Label everything clearly — note vendor, date, and purpose before saving receipts.

· Keep personal and business finances separate — always use dedicated business accounts.

· Review financial statements monthly — monitor your Profit & Loss, Balance Sheet, and Cash Flow.

· Watch for trends — use recurring expense and revenue patterns to plan budgets.

· Track accounts receivable and payable — stay on top of invoices and bills for smooth cash flow.

· Keep up with tax deadlines — mark key dates and set reminders to avoid penalties.

· Consult a CPA or bookkeeper quarterly — they can catch missed deductions or errors.

· Back up your data regularly — use secure cloud storage or external drives.

· Customize your Chart of Accounts to match your business.

· Connect bank and credit card accounts to import      transactions automatically.

· Enable invoice numbering for consistent tracking.

· Create branded invoices with your logo and color palette.

· Set bank rules to auto-categorize recurring vendors.

· Use 'Find Match' to quickly link bank feed transactions to invoices or bills.

· Keyboard Shortcuts: Ctrl + Alt + ? (Windows) or Ctrl + Option + ? (Mac).

· Bookmark key pages like Banking, Reports, and Invoices.

· Batch edit transactions to assign categories in bulk.

· Automate recurring invoices, bills, or journal entries.

· Customize your dashboard to focus on key business metrics.

· Memorize reports to save and reuse custom views.

· Schedule automatic email reports (e.g., monthly P&L).

· Click into any number on a report to see transaction details.

· Use Projects to track profitability by client or job.

· Integrate helpful apps like Dext or Gusto for automation.

· Use Tags for extra tracking (campaigns, locations, events).

· Reconcile accounts monthly to maintain accuracy.

· Check the Audit Log for change tracking and accountability.

· Invite your accountant with secure Accountant access.